Code of Conduct

The Borough of Harrow Swimming Club

Code of Conduct for Swimmers

Every member of the BHSC is always striving to achieve the next level of performance, giving 100% effort all the time is expected not exceptional


· Treat all members of the club with due respect, fellow Swimmers, Coaches and Officials.

· Treat all competitors and representatives from competing clubs with respect.

· The use of inappropriate or abusive language, bullying, harassment, discrimination, physical violence, poor behaviour will not be tolerated and will result in action being taken by the club.

· Possessing or allowing the use of any illegal, harmful or dangerous item, will result in action being taken by the club.

· Do not say or do anything that will bring BHSC into disrepute. This includes all forms of social networking.

· It is the responsibility of every swimmer to report anything dangerous in the pool or building to their coach, parent or a club official ASAP.


· Swimmers to arrive on poolside 15 minutes prior to training

· Arrive early in order to do a good blood flow warm up correctly before training (skipping / stretching)

· Have all your club kit with you. e.g. Pull buoy/kickboard/fins/paddles/skipping rope, etc.

· If Swimmers cannot attend training the coach must be informed prior to training either by text, phone or email.

· Give 100% of your best in both training and competition.

· Ensure you bring a full drinks bottle to every training session, and keep hydrated.

· Use the toilet before training and inform the coach if you need to leave the pool during training.

· Always listen to what your coach is telling you, do not talk whilst the coach is talking.

· Inform your coach if you are unwell or injured.

· Always swim to the wall as you do in a race and practise turns as instructed.

· Do not stop in the lane, you may get injured.

· Do not pull or sit on the lane ropes as this may injure others.

· Maintain lane discipline to avoid endangering other swimmers.

· Do not skip lengths or sets as you are only cheating yourself.

· Think about what you are doing during training.

· Behave sensibly in the showers & changing rooms.

· Ensure your contact details are always up to date.


· Arrive ½ hour before your meet is scheduled and in good time to warm up with your team mates.

· You must swim events and galas that the Head Coach has entered/selected you for unless agreed otherwise by prior agreement with the relevant club official.

· At Open meets, check with your coach when you should post your cards or sign in.

· Warm up before the event. Prepare yourself for the race.

· Warm up and swim down properly under Coaches guidelines.

· Always congratulate other swimmers after the race regardless of your own result.

· Warm up properly by swimming, not playing or stopping in the lane.

· Be part of the team. Stay with the team on poolside and if you leave for any reason you must tell the Coach and Team Manager where you are going.

· Listen for your race to be announced and go to the marshalling area in time and report in.

· Support your teammates. Everyone likes to be supported.

· You must wear club uniform and club hats when representing the club.

· After your race report to the coach, not your parents. Receive feedback on your race and splits.

· Performance enhancing drugs and illegal substances are all strictly forbidden.

The Borough of Harrow Swimming Club 

Code of Conduct for Swimming Coaches & Teachers

This Code is an extension to the ASA Code of Ethics; both should be followed.

Each Teacher/Coach must:

  1. At all times put the well-being, health and safety of members above all considerations including developing performance.
  2.  At all times adhere to the ASA Code of Ethics, Rules and Laws.
  3. At all times adhere to the ASA and BHSC Child Safeguarding Policy and Procedures.
  4.  Consistently display high standards of behaviour and appearance.
  5.  Treat all swimmers with respect and dignity, value their worth and treat everyone equally, recognising their needs and abilities within the context of their sport.
  6. Develop an appropriate working relationship with swimmers based on mutual trust and respect.
  7. Meet the ASA commitment to equality, diversity and inclusion.
  8. Always place the well-being, health and safety of swimmers above all other consideration including developing performance.
  9. Always ensure that all teaching, coaching and competition programmes are appropriate for the age, ability and experience of the individual swimmer.
  10. Always identify and meet the needs of the individual swimmer as well the needs of the team/squad.
  11. Be fair and equal in team and training squad selection.
  12. Never abuse the position as Coach or Teacher  or exert undue influence to obtain personal benefit or reward. In particular, coaches must not use their position to establish or pursue a sexual or improper relationship with an athlete or someone close to them.
  13. Encourage and guide swimmers to accept responsibility for their own behaviour and performance.
  14.  Continue to seek and maintain their own professional development in all areas in relation to coaching and teaching children.
  15. Treat all information of a personal nature about individual swimmers as confidential, except in circumstances where to do so will allow the child to be placed at risk of harm or continue to be at risk of harm.
  16. Encourage all swimmers to obey the spirit of the rules and laws both in and out of the pool.
  17. Where appropriate, co-operate fully with other specialists (e.g. other coaches, officials, sport scientists, doctors, and physiotherapists) in the best interests of the swimmer.
  18.  Never encourage or condone swimmers, volunteers, officials or parents to violate the rules of the BHSC or the sport and report any violations appropriately.
  19. Observe the authority and the decision of the officials and only question those decisions in the appropriate manner.
  20. Treat all competitors and other club teams with respect, whether that is in victory or defeat and encourage all team members and fellow club members to do the same.
  21.  Refer all concerns of a child safeguarding nature in line with the club/ASA safeguarding children policy.

Equality, Diversity and Inclusion

1. The ASA and British Swimming is committed themselves to tackling forms of discrimination and to strive to become inclusive of all those who want to participate in swimming (as competitors, officials, coaches and administrators) irrespective of their race, gender, disability, age, sexual orientation and faith and ability.

2. This code of conduct includes the Association’s commitment to address equality, diversity and inclusion in swimming.

To this end the Association will not tolerate:

a) Discrimination on the grounds set out in 1 above.

b) Harassment.

c) Bullying.

d) Abusive or insensitive language.

e) Inappropriate behaviour detrimental to any individuals or groups of individuals.

3. The ASA and British Swimming are governed by UK law and will seek to ensure that its participants are committed to addressing its responsibilities under the sex discrimination Act 1975,Race Relations Act 1976, Race Relations (Amendment) Act 2000, Equal Pay Act 1970, Disability Discrimination Act 1995, Human Rights Act 1998, Disability Discrimination Act (Amendment)2005 and the Equality Act 2006.

4. Committees, Officials and Volunteers in all aquatic disciplines must address this responsibility to support equality, diversity and inclusion in our sport.

The Borough of Harrow Swimming Club

Code of Conduct for Parents/Guardians

Parents/Guardians are expected to:

· Ensure the club has up to date contact details for you.

· Complete and return the Health, Photography and any other Consent forms as requested by the club.

· Detail all health concerns relevant to the child on the Medical form. Any changes in the state of the child’s health should be reported to the coach prior to coaching sessions.

· Deliver and collect your child punctually to and from the coaching sessions/swim meets. Please immediately inform your squad rep, coach or another club official if there is an unavoidable problem. All reports of children left unsupervised after a session, will be investigated by the club.

· Supervise your child in the changing areas. The club is unable to act as a ‘babysitting service’ or to supervise the changing areas.

· Off poolside, the welfare of your child is your responsibility. If you are not going to remain at the pool during the session, your child (over 10’s only) or the coach an agreed plan in advance with you for looking after them in an emergency.

· If a child has to leave a session for whatever reason, it is the parent/guardians responsibility to instigate the agreed plan if they are not present at the pool. The coach cannot stop the session for your child alone.

· The parent/guardian of all children 10 and under must stay on the premises during the session.

· Ensure your child is properly and adequately attired for the training session/event including all required equipment, hat, goggles and all relevant training kit.

· Inform the coach before a session if your child is to be collected early from a coaching session/meet and if so by whom.

· Encourage your child to obey rules and teach them that they can only do their best. Do not force your child to swim.

· Behave responsibly as a spectator at training/meets and treat swimmers, coaches, committee members and parents of yours and other clubs with due respect, meeting the ASA commitment to equality, diversity and inclusion. · Ensure they do not use inappropriate language within the club environment. · Show appreciation and support your child and all the team members.

· Ensure your child’s needs are met in terms of nutritional needs, encourage them to eat the right foods, and listen to advice given from the Coaches

· Support the Head Coach and Committee and raise any concerns you have in an appropriate manner. Details of the clubs Welfare Officer can be found on the BHSC website.

· Do not enter poolside unless invited by the coach or in an emergency.

· If you wish to have a discussion with the coach please speak to them after a session or email them to arrange a suitable time.

· In your dealing with your child’s coach, treat the coach with respect and in the same manner, as you would wish to be treated.

· Most of all help your child enjoy the sport and achieve to the best of their ability.

The Borough of Harrow Swimming Club will undertake to:

· Inform you at once if your child is ill and ensure their well-being until you are able to collect him/her.

· Ensure good child protection guidelines are followed at all times to keep your child safe.

· Ensure all activities are properly supervised/taught/coached. The Parent has a right to:

· Make a written complaint to the club if they feel the club or a member of the club is not acting appropriately to ASA Club laws and rules. Details of how to do this can be obtained from the club Welfare Officer or a member of the clubs management committee.

· Make a complaint on behalf of their child to the ASA.


· The Coach will deal with breaches of the Code for Swimmers in the first instance.

· This may include a verbal warning followed by a sitting out for a ‘timeout’.

· The coach may also require the swimmer to get dressed and sit back on the poolside, if a parent or other responsible adult is not present.

· If the coach considers the breach (or breaches) merits this, the coach will report the incident to the secretary of the Club’s management committee, which will be dealt with in accordance with ASA guidelines.

· Sanctions for breach of any code may include a verbal or written warning or suspension from the clubs activities.

· The Club also has the right under its constitution to suspend or expel a swimmer for breaches by the relevant parent of the Code of Conduct for parents. Parental Responsibility at BHSC training Sessions If a Parent/Guardian or named adult has not been physically present during the training session we expect them to be at the pool promptly, as the session finishes to collect their swimmers. Must be at the venue at least 10 minutes BEFORE the training session ends. Please remember, if you are not going to remain at the pool during the session, your child or the coach must have an agreed plan in advance with you for looking after them in an emergency. Please do not leave your swimmer waiting after the session to be collected.

Parental Responsibility at Competitions:

Any Parent or Guardian wanting their child to compete at any galas need to comply with the following rules: –

· For Children aged 11 years or under: A named adult must be physically present at all times whilst they are competing. This does not necessarily need to be a parent but someone who is able to act on their behalf should the need arise.

· For Children aged 12 years and older: If a named adult is not physically present to support them, they must have a mobile phone with them so that they are able to make contact with an adult who would be able to come to the pool within 15 minutes should the need arise.

The Borough of Harrow Swimming Club

Executive Members Code of Conduct

The purpose of this code of conduct document is to provide Executive Committee members with clear guidelines as to their standard of behaviour, responsibilities, and best practice in fulfilling their obligations to the Borough of Harrow Swimming Club.  The Officers of the Club expect that Executive members will fully comply with these guidelines

  • Committee Members must respect and uphold the confidentiality of all matters disclosed at Committee meetings or otherwise relating to the work of the club, except to the extent that disclosure is authorised by the Committee on any given occasion.
  • Members of the Committee must treat all other member of the Executive Committee, Coaches, parents and Swimmers with respect and not bully any individual into taking decisions/actions they do not feel comfortable.
  • Committee Members must act and make decisions in the best interests of the Borough of Harrow Swimming Club and its present and future members. Where professional help is required for the Committee Members to be able to make the best decision on behalf of the BHSC, that assistance should be sought and considered carefully.
  • Committee Members must not receive any financial or non-financial benefit from membership of the Executive Committee.
  • Committee Members should not exert any influence to gain any preferential treatment for themselves or their families.
  • Members of the Executive Committee shall adhere to and carry out Executive Committee decisions, whether or not they personally agree. These decisions should be communicated in a unified manner.
  • Committee Members must refrain from public criticism, direct or indirect, of other Executive members or coaching staff. This includes personal, emails and social media platforms which includes (but not limited to) Facebook and Twitter.
  • Committee Members should be prepared to spend an appropriate amount of time preparing for Committee meetings. A minimum attendance of 70% of meetings is required of Committee Members, in order to ensure that best practice in Club governance is reached and maintained.
  • Committee members should not miss three, or more, consecutive Executive Committee meetings. If either this, or the above requirement, is not met then Executive Committee membership will be reviewed.
  •  Executive Committee members must restrict email communication of confidential club business to other Committee members and not share, discuss or disclose this information with others.
  • Should a Committee Member feel that they require further guidance or training in their role, they have a duty to inform the Club Secretary and actively develop plans for new training on an individual or group basis.
  • Should an Executive Member feel they are not able to comply with these guidelines, they must either lodge the reason with the Club Secretary or resign from the Executive Committee.
  • Committee members have a responsibility to act upon, and conclude any actions or assignments which have been agreed and allocated to them during committee meetings. In the event an action or assignment cannot be concluded within the agreed timescales, this should be communicated to the secretary at the earliest possible convenience.
  • If a Committee or Club member has a complaint about the conduct of a member of the Executive Committee, this should be directed to the Chair in the first instance and not to be shared or discussed in public.  To ensure fair treatment, upon the receipt of a formal complaint, That Executive Member will be removed from active involvement in the Executive Committee until the Chair of the Club deems the risk of inclusion acceptable and/or following the outcome of any investigation..
  • With respect to representation of the club at meetings and other internal or external meets, any Committee member statements must be in line with the already agreed policy positions of the Executive Committee.  Where this is not the case, the Committee member must make clear that statements are made in a personal capacity.
  • The BHSC will strive to meet all legitimate expense claims by Committee members. However, these must be submitted using an expenses form, following the agreed procedure.
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